Advantages of Using SharePoint
When SharePoint is used effectively as an intranet and collaboration tool, it is an important and effective part of a business’s communication and information ecosystem. However, challenges during planning, installation and ongoing unstructured updates may cause you to miss out on the platform’s full collaborative potential. At Systems Technology, we want to help you understand the benefits of effectively developing an Intranet portal in SharePoint, assist adoption and ensure a robust ongoing development and governance structure is in place.
Using SharePoint to Benefit your Business
The systems core components of SharePoint are made up from the systems technology engagement for Intranet and Pathfinder solutions. With pre-configured, pre-tested platform accelerates the process of implementing a best practice intranet system and reduce any negative impacts.</p.
Below we have outlined some of SharePoint’s most impressive features.
SharePoint provides flexible call-off consultancy services which ensure that our solutions are configured in the most optimal and cost-efficient manner for the unique requirements of your business. Whilst Engage for Intranet and our Pathfinder solutions are a cheaper way of implementing SharePoint effectively, we never compromise on quality or requisite efficiencies – so you can make the most out of all of SharePoint’s time-saving benefits. And, of course, saving time saves money.
Document Management and Security
Having a secure communication platform is essential. With all businesses now affected by GDPR, there has never been a greater need for sharing company information securely (both internally and externally). Whilst you may have concerns about the protection of online documents whilst using collaborative tools, SharePoint can be used to optimally enhance security and ensure compliance.
At Systems Technology, our document management services ensure your sensitive information does not fall into the wrong hands. Recognising the changing workplace, our Engage for Intranet and Pathfinder solutions ensures your online collaborative documents are just as secure. Without an effective tool like SharePoint, staff may turn to their own choice of online workspace or project management system, opening your data to a variety of unapproved platforms.
SharePoint enables both visibility and privacy; giving you the option to freely share documents but also restrict to intended recipients. This encourages collaboration whilst negating the risk of documents being incorrectly forwarded; protecting confidential information.
SharePoint does so much more than give colleagues access to each other’s work. It also allows people to work together on the same documents at the same time.
Perhaps several people are trying to work on different sections of a document and working to a deadline. Using Microsoft Word, this results in multiple versions of the same document and chaotic merging. This can result in lost work and confusion; wasting precious staff resource and time. In SharePoint, multiple authors can view, edit and work on the same file simultaneously.
A collaborative and open approach can benefit the entire company culture. In SharePoint, calendars can be shared so that everyone has visibility on meetings, absence and capacity; making meetings far easier to schedule in advance.
Improving Company Communication
SharePoint’s project management tools include the ability to assign tasks and streamline work communications. With integrated workflows, it’s simple to set tasks for all teams – even if staff aren’t in the same location. This system improves accountability and accounts for all assigned work in one easily accessible place.
In addition to this, SharePoint also supports wider company communication. Each user can add their own profile, helping teams to understand each other’s roles and responsibilities. Integrated with Outlook, profiles can include photos of each team member; helping colleagues ‘put a face to a name’, even if they work remotely.
People may initially be concerned about a digital work tool removing the human touch, but the collaborative approach of SharePoint can mean quite the opposite. Thanks to the easy simultaneous access, staff no longer need to micromanage or chase for documents. With these pain points removed, colleagues can focus on carrying out their work and building more positive workplace relationships.
Choose SharePoint for your Business
These are just some of the benefits that an effectively implemented SharePoint system will bring your business. Choosing either Engage for Intranet or our Pathfinder solution will give you a bespoke platform to share, manage and access information tailored to the needs of your business and the requirements of each individual team.